January 7, 2021 Note:

Due to COVID-19, as many staff are working remotely due to COVID-19, the Planning Division office is currently closed to the public and the Zoning Review Counter is open to the public by appointment only (click here to schedule Zoning Review Counter Appointment). As a result, our application submittal requirements have been updated to reflect a paperless review process. Please make sure to review the information below as well as the revised submittal process and requirements for Subdivision Applications noted on the revised Subdivision Application form.

In Wisconsin, parcels of land are commonly created by the approval and recording of either a final plat or a certified survey map (CSM). Prior to the approval of all final plats and prior to the approval of some CSMs, a preliminary plat is required to be approved that shows the generalized concept for how a subdivision will be laid out (street layouts, lot configurations, open spaces, etc.). In considering approval of a plat or CSM, the City must consider all the impacts the proposed subdivision will have on furthering the objectives of adopted City plans and the impacts the proposed subdivision will have on the City’s ability to provide municipal services. In most cases, the subdivision of land by final plat or CSM requires that the subject property be served with a full range of urban services, including public sanitary sewer and water. For more information on the subdivision process in the City of Madison, please see MGO Sec. 16.23.

Extraterritorial Jurisdiction

In addition to reviewing and approving the subdivision of land within the City limits, the City of Madison may also review subdivision requests within its extraterritorial plat approval jurisdiction as provided for under Wisconsin Statutes. Madison is allowed to review extraterritorial subdivisions located up to three miles from its municipal limits. However, the City has adopted an extraterritorial plat approval jurisdiction map that encompasses specific areas within three miles of the City limits.

To determine if your property is located within the City’s extraterritorial plat approval jurisdiction, please contact the Planning Division at Planning@cityofmadison.com or (608) 266-4635. Please allow up to three (3) business days following your inquiry for a response.

Process Overview

  1. Discuss with City Planning

    Please talk with Planning Division staff before proceeding with any plat or certified survey map.

    Where to Go

    Department of Planning and Community & Economic Development
    215 Martin Luther King Jr. Blvd  Suite 017
    Madison, WI 53703

    Hours: Monday – Friday, 7:30 am – 4:30 pm

  2. Submit Application

    Submit your application to the Planning Division to begin the formal review process.

    What to Include

    Digital (PDF) copies of all items listed below (if applicable) are required. Applicants are to submit each of these documents as individual PDF files in an email sent to PCapplications@cityofmadison.com. The transmittal shall include the name of the project and applicant. Note that the size of an individual email cannot exceed 20MB and it is the responsibility of the applicant to present files in a manner that can be accepted. Electronic submittals via file sharing hosting services (such as Dropbox) are not allowed. Applicants who are unable to provide the materials electronically should contact the Planning Division at Planning@cityofmadison.com or (608) 266-4635 for assistance.

    • Map Copies (prepared by a Registered Land Surveyor):
      • For Preliminary Plats, the drawings must be drawn to scale and are required to provide all information as set forth in M.G.O. Sec. 16.23 (7)(a).
      • For Final Plats, the drawings must be drawn to scale and drawn to the specifications of §236.20, Wis. Stats..
      • For Certified Survey Maps (CSMs), the drawings shall include all of the information set forth in M.G.O. Secs. 16.23 (7)(a) and (d), including existing site conditions, the nature of the proposed division and any other necessary data. Utility data (field located or from utility maps) may be provided on a separate map submitted with application.
      • For Plats & CSMs, in addition to the PDF copy, a digital CADD file shall be submitted in a format compatible with AutoCAD. The digital CADD file(s) shall be referenced to the Dane County Coordinate System and shall contain, at minimum, the list of items stated below, each on a separate layer/level name. The line work shall be void of gaps and overlaps and match the plat, preliminary plat or CSM as submitted: a) Right-of-Way lines (public and private); b) Lot lines; c) Lot numbers; d) Lot/Plat dimensions; e) Street names; f) Easement lines (i.e. all in title and shown on the plat or CSM including wetland & floodplain boundaries.)
    • Letter of Intent: One copy of a letter describing the proposed subdivision or land division in detail including, but not limited to:
      • The number and type/use of the lots and outlots proposed with this subdivision or land division, including any outlots to be dedicated to the public;
      • Existing conditions and uses of the property;
      • Phasing schedule for the project, and;
      • The names of persons involved (property owner(s), subdivider, surveyor, civil engineer, etc.).

    * The letter of intent for a subdivision or land division may be the same as the letter of intent submitted with a concurrent Land Use Application for the same property.
    ** A letter of intent is not required for Subdivision Applications for lot combinations or split duplexes

    • Report of Title and Supporting Documents: All applications submitted for approval shall include an Electronic submittal, in PDF format, of a City of Madison standard 60-year Report of Title obtained from a title insurance company as required in M.G.O. Sec. 16.23 and as satisfactory to the Office of Real Estate Services. The Report of Title must have been completed within three (3) months of the submittal date of this application. Title insurance or a title commitment policy are NOT acceptable (i.e. a Preliminary Title Report or a Record Information Certificate). The electronic PDF submittal shall include images of the vesting deeds and all documents listed in the Report of Title.
    • For Surveys Outside the Madison City Limits: A copy of the approval letters from the town where the property is located and Dane County shall be submitted with your request. The Plan Commission may not consider an application within its extraterritorial jurisdiction without prior approval from the town and Dane County.
  3. Submit The Review Fee

    Make checks payable to “City Treasurer” and mail it to the following address: City of Madison Building Inspection; P.O. Box 2984; Madison, WI 53701-2984. Please include a cover page with the check which includes the project address, brief description of the project, and contact information.

    • For Preliminary and/or Final Plats, an application fee of $250, plus $50 per lot or outlot contained on the plat.
    • For Certified Survey Maps, an application fee of $250 plus $200 per lot and outlot contained on the CSM
  4. Subdivision Review

    Preliminary Plats and Final Plats

    Preliminary plats are reviewed by City departments for compliance with City ordinances and policies and adopted City plans prior to a hearing before the Plan Commission. Following a recommendation by the Plan Commission, the Common Council approves the preliminary plat by resolution.

    If the Common Council approves the preliminary plat, a final plat may be prepared by your surveyor and submitted for review by the Plan Commission, who will make a recommendation to the Common Council on approval. If determined to be in general conformance with the approved preliminary plat, the Common Council will approve the final plat by resolution.

    Under certain circumstances, it may be possible for the preliminary plat and final plat to be considered concurrently.

    Certified Survey Maps

    Certified survey maps are minor land divisions that can be used instead of a final plat to create a maximum of four parcels from an original parcel of property in a five-year period. CSMs are reviewed by City departments for compliance with adopted City plans, ordinances and policies.

    Most Certified Survey Maps are administratively approved within 45 days of the submittal of a complete application. However, all extraterritorial CSMs and some CSMs within the City are reviewed and acted on by the Plan Commission following the recommendations of reviewing City agencies. In the event of a dedication of public land and/or easement, a resolution approved by the Common Council is required prior to recording of the CSM.

  5. Subdivision Approval

    If the subdivision or land division request is approved, the Planning Division will send the applicant or their agent a letter outlining the conditions of approval. In order for the City to be able to sign the survey instrument prior to recordation, the conditions in the letter will have to be met as verified by City staff.

  6. Recording Final Plats and Certified Survey Maps

    Once the conditions of approval of the final plat or CSM have been verified by City agencies, the Secretary of the Plan Commission or their designee signs the instrument as necessary before recording proceeds. Afterwards, a certificate signed by the City Treasurer indicating that all due taxes and special assessments are paid is required prior to recording of any final plat or CSM. Finally, a certificate signed by the City Clerk stating the Common Council's approval of all final plats and any CSMs where a resolution was required is required.

    Once all of the necessary City signatures have been affixed to the final plat or Certified Survey Map, the instrument may be recorded at the Register of Deeds Office.

    Register of Deeds Office
    City-County Building

    210 Martin Luther King, Jr. Blvd., Room 110
    Madison, WI 53703

Related Forms & Handouts